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Creating and editing meeting posts

July 5, 2017 By webmaster Leave a Comment

Creating a post for a meeting

(These notes based on using the Classic Editor.  Last reviewed March 2019).

Save all the documents on your PC to a <well known folder>

Login to wp-admin
New > post

For title enter date and type of meeting <dd month yyyy meeting> e.g. 11 July 2017 PC meeting

With cursor in body of the post  add details about time and place of the meeting,  (e.g. Harwell Village Hall Committee Room, 7.30pm.)

With cursor on line after the meeting details, add the More option. (fifth from right on bottom row of editor icons).

Position cursor one line after the more option.

hit Add Media

Select Upload files, or just drag the files onto the media library from <well known folder>

Make sure the uploaded documents are selected (tick on top right corner of icon)

Top Left (blue text): Create Document Gallery
Bottom Right (red): Create a new Document Gallery

Drag and drop to reorder files, e.g. to make sure the agenda is the first one.

Edit the titles to simplify them. e.g. change agenda & notes 2017-07-11 to agenda

Bottom Right (red button) Insert Document Gallery

Widget settings

In the widgets on the right hand side (or underneath of the screen is not so wide)

Categories – set to meeting and news

Post Expirator
– check Enable Post Expiration
– set expiry date time to date time of meeting
– set expiration category to be meeting (Not oldnews)

Featured Image This will appear on the front page, alongside the title and subtitle of the items.  Typically look for the image which says PC Meeting.

Tags – type or select a meeting type tag after clicking on Choose from the most used tags

  • APM
  • Finance Meeting
  • Lands Committee
  • PC Meeting
  • Planning Committee
  • Staffing Committee

Publish – hit Publish (red button)

Then View Post. (PDF icons should render to a snapshot of the pages)

Copy the URL of the meeting, e.g. http://www.harwellparish.co.uk/11-july-2017-pc-meeting/

Meetings and Minutes Page

Go to the Meetings and Minutes Page

Edit Page

Find the table of meetings, and place cursor in cell for documents of that meeting.

Type Agenda and Reports (or just agenda, if no reports)

Click or swipe to highlight the word/phrase

Hit the link button in the menu ribbon, and paste the link to the meeting which you copied a few steps ago

Hit the blue arrow button to apply the link.

Assuming that the minutes have been published, remove any table rows relating to meetings in the past. (cursor in row, table > row > delete row)

In the publish widget, hit Publish (red button)

View the page, and check

Notes

  1. Assuming that you used the right Tag, the meeting will appear in the selection for the appropriate meeting on the meetings page, and in the list of all meetings linked from the footer of every page of the website.
  2. when publishing, you can ignore any message like: Error: Facebook Open Graph Tags cache NOT updated/purged.

 

Editing a post for a meeting after the meeting has happened

You now need to add to the agenda, and associated documents, the minutes and any additional documents.

Find and open the relevant meeting

Edit Post

Click to highlight the Document Gallery, and select the Edit icon.

Top Left (blue text): Add to Document Gallery

Upload the minutes by dragging and dropping them from their location in file explorer.  Make sure the document is selected.

Bottom Right (red): Add to Document Gallery

Delete (by clicking on the cross on each document) the documents that are no longer part of the permanent record of the meeting, and change the title from the file name to just “minutes”.  Drag to the left if there are more than one documents present.

Bottom Right (red): Update Document Gallery to return to the meeting page.

Top right, in the Publish Widget, hit Edit to change the published date of the meeting to the actual date of the meeting.

Check that the category is still set to Meeting

Hit Update (red button)

View the post and check that it’s correct.  Now you need to update the Meetings and Minutes page

Meetings and Minutes Page

Go to the Meetings and Minutes Page to remove details of meeting which have now taken place.

Edit Page

Find the table of meetings, and place cursor in any cell of the row for that meeting.

From the editing menu Table > Row > Delete row.

 

In the publish widget, hit Publish (red button)

View the page, and check

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There is a separate website for pages and photos relating to the history of Harwell. www.village4a1000years.com That site contains the full text of the 1985 book “Village for a 1000 years“.

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